Copyright specifications: When couples receive their wedding image files, they want to share them with the world.Make sure the contract includes how long the photographer will work, and the cost of additional hours if they need to stick around longer. That’s why most wedding photographers steer clear of “full-day coverage” within their contracts (unless it’s specified with a phrase like “up to 12 hours”). Brides and grooms have no idea what the day-of schedule will look like, so it’s hard to nail down exact hours. Overtime hours: When couples and photographers sign their contract, it’s months and in some cases over a year before the actual wedding.“The contract should thoroughly include the photographer’s cancellation or rescheduling policy, such as the agreement that they can reschedule within 90 days of the wedding if something were to happen.” “This is something no one expected, so a lot of clients are wondering if there’s leeway to reschedule or cancel their weddings,” Clarke says. Rescheduling parameters: The pandemic forced many wedding photographers to make their rescheduling and cancellation policies clearer.Does the photographer take check only? Do they accept credit card payments if the client covers the fee? Payment requirements should be clearly stated alongside the agreed-upon pay. That’s because the extra fees add up, which means income lost for wedding photographers. Payment method: It may be convenient, but credit-card payment is rarely accepted by photographers.“Sometimes brides and grooms get so caught up then go on their honeymoon that they forget about the additional deliverables.” “Answers to questions like “when will you get the album?” and “how will it be delivered?” are important,” Clarke says. This can be a point of frustration for eager couples, so it’s important to make the product timeline clear. The final product is delivered weeks, and in some cases months, after. Deliverables timeline: For a wedding photographer, the work is only half-finished at the end of the wedding day.It’s up to the photographer what feels comfortable.” “Many photographers require a 50 percent deposit upon contract signing, with the final payment due 30 days before the wedding. “Be specific about money, and note if there is a nonrefundable retainer fee,” Clarke says. Agreed-upon payment: The package information should also note important monetary details like payment schedule, late fees, and deposits.It should list everything included in the selected package, with specifics such as “eight to 10 hours of coverage” instead of “full-day coverage,” Clarke says. The contract needs to be specific to prevent any confusion. Selected package details: Simply stating “highlights package” is not enough.“It’s also great to have specific locations like the ceremony address, the venue name and address, and of course the wedding date-the month, day, and year,” Clarke says. Biographical and wedding-day information: Include the names, addresses, and contact information for both parties.
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